REGULAR MEETING OF THE
BOARD OF DIRECTORS OF THE
OCEAN REEF COMMUNITY ASSOCIATION
Pursuant to due notice posted at the ORCA Office, the Ocean Reef Pak Mail and The Ocean Reef Tidings, a Regular Meeting of the Board of Directors of the Ocean Reef Volunteer Fire Department was called to order Friday, January 29, 2010 in the ORC Conference Room.
The following directors were present:
Steven Techet, Chairman
Paul Astbury
Joan Birsh
Michael Betz
Steve Brown
Dermot Coughlan
Martha Kavanaugh, Vice Chair
Emery Olcott
Mike Sullivan
Others in attendance were Rick Link, Architectural Chairman, David C. Ritz, President; Jeff Oeltjen, Vice President; Greg Lunsford, Vice President; Ross Thomson, Public Safety Director; Ford Franklin, Treasurer and Susie Ptomey. Steven Techet chaired the meeting and Susie Ptomey took minutes of the meeting. Guests in the audience were: Eugene DiSabatino, Jim Burke, Linda Spencer and Ernesto Weisson.
A. Call to Order
Steven Techet called the meeting to order at 10:00 a.m. These minutes are provided as a general account of the meeting and are not intended as a verbatim record; only motions and pertinent discussions are recorded herein. Due notice of the time, date, and location of this meeting has been provided at the ORCA Office, the Ocean Reef Pak Mail, Channel 5 and the ORCA Website.
B. Approval of Minutes
Upon motion duly made and seconded, the Minutes of the November 20, 2009 ORCA Regular Meeting minutes were unanimously approved.
C. Committee Reports
A motion was made, seconded and passed unanimously to approve the following permit requests:
Permit #0967 Bassett 15 Harbor Island Dr. Jet Dock Class III
Permit #1001 Butler 10 Sunrise Cay Rd. New Res. Class I
Permit #1002 Jerkovich 21 Anchor Dr. Unit B Renovation Class IV
Permit #1003 Berg 18 Perky Rd. Interior Ren. Class II
b. Permits by Year and Classification
The Board reviewed the year to date number of permits.
c. 570 Coral Lane
Steve Techet gave a brief history of this property construction. Jim Burke gave a presentation on building problems. Mr. Burke advised that the property should be complete with 45-60 days. After lengthy discussion, motion was made, seconded and passed unanimously that Jim Burke is to pay ORCA the $3,700 assessment fee that is past due and $4,200 in lieu of the performance bond by Friday, February 5, 2010 and directs that the house must be complete within the remaining 4 months of the renewed permit. Mr. Burke is also directed to immediately clean up the front of the house to have the appearance of being finished within 2 weeks.
d. Memorial Benches
Rick Link gave a report on the request for memorial benches. Mr. DiSabatino reported on why this should be done. David Ritz suggested a “buy a tree” program where homeowners could memorialize someone by putting a plaque by a tree. After discussion, motion was made, seconded and passed with 2 abstaining and 2 nays, approving the purchase and placement of a bench with a 3” x 5” commemorative plaque in honor of Joseph A. Ariosa and to take guidance in the future on any additional requests.
e. Hammock trimming
Rick Link gave a brief history of this issue. After lengthy discussion, Paul Astbury and David Ritz were tasked with placing an article in the newspaper stating the rules of trimming along the Hammock Course. No changes will be made in current policy until David Ritz and Paul Astbury present a plan of action at the next ORCA Board meeting.
2. BUDGET & FINANCE
a. December 2009 Financials
Dermot Coughlan briefly reviewed the draft December 2009 financials. These financials were not received until late afternoon January 28, 2010 and the Board did not have enough time to review prior to the Board meeting. They will be reviewed in depth at the February 2010 Board meeting.
b. Proposed Assessment Collection Procedure
After review, motion was made, seconded and passed unanimously to adopt the proposed Assessment Collection Procedure as presented.
c. Unity of Title 40 & 42 Cardinal Lane
After lengthy discussion, motion was made, seconded and passed unanimously approving this unity of title. After further lengthy discussion, motion was made, seconded and passed unanimously to eliminate the removal of an ORCA assessment when individuals complete future Unity of Titles effective April 1, 2010. This would allow members to unify two properties, but would still have to pay two assessments. Staff is directed to place an article in the Reef Press.
d. Cooperation Committee
Steven Techet thanked the Club for allowing him to sit on the ORC Board. The ORCA and ORC Boards need to be working closer together to reduce the expensive to all who live here. To this end, the Cooperation Committee will be reconstituted. Steven Techet, Martha Kavanaugh and Steve Brown will sit on this Committee from the ORCA side.
3. Communications
Joan Birsh gave an update. She will be providing an article for the newspaper after each meeting. She also suggested and ORCA could possibly send an insert of corrected phone book problems in the ORCA Assessment.
4. Government Affairs
David Ritz updated the Board on the Annual Commission Dinner, Haiti, Toll Road and PAC fundraiser. Steven Techet requested that the ORCA Board members donate $250 to the PAC.
5. Legal & Bylaws
a. Nominating Committee
Emery Olcott is termed out April 2010. The first term of Martha Kavanaugh and Dermot Coughlan expires April 1010. Mr. Coughlan does not wish to run again. Motion was made, seconded and passed unanimously to appoint Steve Techet, Emery Olcott, Martha Kavanaugh, Patrick Lee and Bardee Wyer to the Nominating Committee.
b. Proposed Conflict of Interest Policy
After review of the Conflict of Interest Policy, motion was made, seconded and passed unanimously to adopt this policy as presented.
c. Cinnamon Bark Project
Steven Techet gave a brief update on this issue. Ernesto Weisson gave a presentation on this project. After lengthy discussion, a subcommittee was formed of Michael Betz, Emery Olcott, Steven Techet and 2 ORC members. After further discussion, it was determined that the subcommittee was not necessary and a motion was made, seconded and passed unanimously that all the lots in question will be single family homes and a recreation center will not be allowed.
d. Condo Insurance
The condo representative was not prepared to make a presentation at this time and this issue is tabled.
6. Membership
a. Approve New Applicants
Mr. & Mrs. Raymond Beach – Key Largo, FL – (Commercial Lease) 31 Ocean Reef Drive Suite C101 (UPS Store)
Mr. Marvin Lainer– Del Ray Beach, FL – 204 Yachtsman’s Inn
Mr. Grant Morse – Naples, FL – 7 Marina Village Unit A
Dr. & Mrs. Arthur Weissman – Miami Beach, FL – O.R. Dock F-22
Mr. Steven Green – Cleveland, OH – 20 Harbor House
7. Public Works Update – No questions
8. Utilities – No questions
9. Public Safety Update – No questions
10. Grayvik Animal Care Center/ORCAT Update – No questions
11. Dog Park – Steve Brown gave a brief update on the Dog Park. The Dog Park Committee is requesting to have Brian Kilcommons present a seminar on training. After discussion, this was approved by the Board.
D. New Business
1. ORCA Logo – The Board has approved the change to the ORCA Logo.
E. UNFINISHED BUSINESS
F. OCEAN REEF CLUB, INC. REPORT
G. OTHER
H. NEXT MEETING
The next meeting is scheduled for February 16, 2010 at 10:00 a.m.
I. ADJOURNMENT
There being no further business, the meeting was adjourned at 1:05 p.m.
_________________________ ____________________
Recording Secretary Date
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